Avoid Corporate Event Disasters

By: Sarah Carlye

There is a long list of things that can go wrong at a corporate event, even with the best-laid plans. Some potential disasters can be avoided while others cannot. A little extra time will help prevent the disasters that you can control.

Do some research before the event to see how others have run similar events, what venues have been used, budget needed, details regarding the final outcome, and anything else that may be helpful. Your event may be a little different, but the information will give you a starting point to begin so you can plan a corporate event successfully. Talking to those who have attended similar events can also provide valuable input.

Simple follow up calls will prevent many disasters. People are human and mistakes are going to happen, but well timed and regular follow up calls will help people remember the details of your particular event. Always document calls with the following:

• Date
• Time
• Who you spoke with
• Details discussed

Documenting calls will assure that if something goes wrong that you can show your supervisor you did everything you could. In the rare event of gross mismanagement of the event by the venue and significant loss occurring, the call journal will assist in getting fair compensation.

Have an event assistant who is informed and familiar with all aspects of the event. Sometimes emergencies arise that cannot be helped. You don’t want to be telling someone about the details of the event from an ER room, there should be a second person that could run the event in your absence. Keep an event notebook with all the information needed, including contact name and numbers for the following:

• Catering services
• Venue
• Event planner
• Check writer
• Venders

Having the information available online through document sharing will allow anyone, anywhere to access the information in the event of an emergency.

Extra planning takes time but it is worth it. To avoid a corporate event disaster, it is best to do research, do follow up calls, and make a backup plan in the event you have an emergency. When planning a corporate event in New York, you don’t have to plan alone, Paramarx has event planning services that are complimentary. Paramarx’s event planning experience will help you to have a memorable and successful corporate event and avoid disasters.

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Read More about Avoid Corporate Event Disasters. For New York Event Planning visit paramarx.com. Paramarx specializes in planning bachelor parties, bachelorette parties, birthday parties, and corporate parties/events in New York City.

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