Why File Cabinets Organizing Your Files

By: Max Luke

No office is really complete without a filing cabinet in it and this is seen in just about any office you enter today. These are used to help people store the paper files and information that they want to keep organized and maintained in one location so that everyone will be able to find it. In fact, whenever there is a need to maintain a large number of files for storing a varied set of data and information, the administration rely on this universal piece of office furniture.

This great creation came to be in 1898 when Edwin Seibels wanted people to be able to store a lot of information in one place and they were first made from steel. The cabinets were made of steel and in their first few decades of existence they became hugely popular with the users. But with the world wars, the availability of steel fell, so the manufacturers of file cabinets started looking around for alternate cost effective materials and finally zeroed on sheet metal and even wood. Such materials make the cabinets, rust and fire proof and unbreakable.

There are two main types of cabinets that can be used by individuals if they are in need of one of these units. The horizontal filing cabinets seem to work best for individuals that may not have a lot of space and may need to place it in a small work area. They both have different advantages and disadvantages that should be considered before you decide to purchase one. You should know that purchasing a horizontal filing cabinet may be the best for you if you are purchasing it for a small, cubical area. Moreover lateral filing has one big advantage as one can refer the indexes from a seated position itself. This is because they can hold more files. Therefore usage wise, the vertical cabinets are more popular than their horizontal counterparts.

The cabinets are built in the form of drawers kept one above the other with a slide underneath that helps it to be pulled open. You will find a little handle that you can pull when you are ready to open them. Each drawer has a handle to pull it open and also a label holder to inform any user about the contents of that particular drawer. Finally, many of them have locks that will keep people out.

Although since the computerization of every workplace the call to have a 'paperless' office has increasingly becoming powerful yet there is a long way to go to achieve it.

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