Top Advantages Of Email Archiving Appliance

By: Audrian Cambell

An email archiving appliance is used by diverse organizations for effective storage, searching, and finally access of all important emails on any day. Email archiving is a software that has gained prominence these days mainly because of the rise of Email Discovery rules and compliance.

Email Discovery or e-Discovery as it is popularly known as, leads to display of emails during a lawsuit. An email archiving appliance can be used to protect all emails from getting lost or altered at any moment. A search will lead to instant showing of emails that you need to display at the court of law. Thus, with such a software storing of electronic mails becomes an easy affair.

Top most advantages of utilizing an email archival system:

  • Stores emails in standard formats for easy retrieval any time.

  • Users can access archived emails via an easy to use web interface.

  • Automatically creates storage folders for each email address.

  • Supports any number of email accounts.

Email archiving appliance can archive digital mails coming from multiple domains. To access a system, anytime you don't require to install any plug-ins or download any software. It is very easy to use and helps a company store unlimited volume of emails per day.

Nowadays, getting spam mails seem to become a custom. Every company big or small continues to receive endless number of unwanted, irrelevant mails every day. The inbox gets jammed, and storage capacity reduces. To find a solution to this problem, service providers have introduced email filtering appliance in the market.

Using this appliance can help companies get rid of this grave issue. The appliance will scan through all mails looking for spammy keywords plus all other things that a filtering software usually looks for. Emails containing spam content will be immediately stopped by the software from getting into your mail inbox. Thus, the risks of overloaded server, storage problems can all be well addressed accessing an anti-spam mail solution.

Businesses can use in-house or cloud-based email filtering appliance to meet their urgent requirements. According to industry experts, it is ideal to use a cloud-based filtering service since it can be accessed from anywhere and at any time without investing much. You don't need to purchase, install or download the appliance for usage. The service provider hosts the software on a cloud platform for universal access from any remote location.

Companies can successively cut down IT costs through the usage of email archiving solution. All mails get securely stored in a centralized database for anytime access by users. Besides, various departments don't need to spend a fortune managing overloaded servers, increasing storage costs, and backup system.

An advanced email archiving appliance also offers comprehensive reporting features and leads to effective monitoring of significant business emails. While your emails get automatically transferred to a centralized database, you no longer need to rely on heavy PST files.

While traveling or hosting meetings, emails can be easily viewed without any trouble. Archived mails can be instantly accessed from Outlook, or via any mobile device (iPad, iPhone, etc.).

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Audrian Cambell has been a company head and he knows how email archiving appliance works to help you maintain your emails storage and makes your job fast and easier. In this article, he shares his knowledge about how email filtering appliance helps in the efficient management of data.

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