One of the toughest decisions you will have to make as a professional supervisor is what work is appropriate to delegate. All too often supervisors choose not to delegate simply because they are concerned that their team members will not be able to provide the same level of quality of work as they can. This flawed thinking can in fact have a detrimental impact on the productivity of the team and profitability of the company.
In this article I will explore 8 key reasons why you need to consider delegating some of the work tasked directly to you.
Top 1 Reason: Allows You To Be Productive As A Manager
The whole point of delegation is to share the work around. Your role is to delegate the appropriate work to your team members to ensure that the team as a whole is more productive. The process of delegation allows you to then focus on key decision making processes and work that only you should carry out.
Top 2 Reason: Allows You Time To Undertake Managerial Duties
Supervising or managing a team will require you to undertake management duties and when you delegate non-essential work to your subordinate it allows you to take the time for you to focus on your managerial duties. All to often managers spend extra hours in the office simply because they do not delegate their duties effectively during the day and as such have to complete their managerial duties outside of work hours.
Top 3 Reason: Increase Your Promotion Opportunities
Whether you realise it or not, if your team is operating effectively, then senior management will recognise that you have excellent managerial capability due to your delegation. Excellence of this nature will generally be rewarded with further promotion opportunities.
Top 4 Reason: Develop Team Skills
By delegating your tasks to your staff, it provides them with the opportunity to learn new skills and it expands your team's knowledge base. This ensures that you are developing your team skills as well as ensuring that there will be no brain drain should you decides to leave your current organisation.
Top 5 Reason: Increase Team Productivity and Efficiency
When you delegate the work effectively, you in essence improve team productivity. Developing your team skills will then allow multiple to do the same tasks and this means that you can effectively achieve greater work productivity.
Top 6 Reason: Produces Faster Decisions
By delegating your work you can then bring the team together to produce faster decisions. The masters of business will always tell you that multiple brains for decision making is better than one. Having multiple people in which you can discuss a situation and get feedback will help you make effective and faster decisions.
Top 7 Reason: Increases Flexibility in the Operation
I have seen in so many businesses, where supervisors have years of holidays saved up simply because they have felt that they couldn't take a break. This leads to the supervisor generally having a breakdown or not being able to cope with the pressure. By delegating your work, you are then able to increase the flexibility of your operation and then share you work more effectively. This will ensure you can take holidays when you need them.
Top 8 Reason: Help You To Feel You Are In Control
When you delegate effectively you will recognise that you are more in control of the workplace and of your job. There is nothing worse as a supervisor to feel overwhelmed and this can lead to you making a mistake. By delegating your work you are essentially sharing the load and allowing your team to work effectively.
Delegation is one of the toughest skills to learn as a supervisor or manager. It takes time to develop and you need to learn what tasks can be delegated effectively and what you should really be doing yourself. The key thing to learn in this skill is to practice it regularly and monitor your delegation effectiveness.
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Chris Le Roy is the Managing Director of the One-on-One Professional Business Training Centre. Our company provides a range of
delegation course that will help you to learn to delegations skills, you career and more. Our company also provides first aid courses to help ensure you have that qualification when you apply for your next job.
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