Tips on Improving the Employment Process

By: Hannah Miles

Employment process, also called the process of recruitment and hiring, is important for any company because its important to find and hire the best people for the job. The process is by no means an easy task. In fact, a growing number of companies hire a service provider to handle this entire process for them.

How to begin the hiring and recruitment process? It all starts with a plan. Hiring and recruitment begins with a careful assessment of the vacant position and of the need to find a replacement or maybe create a new position. Afterwards, consult with key department heads and other employees to find creative solutions. It might be that there is no need for a replacement after all because the vacancy could be solved by a change in the work process or maybe a change in the division of work or something similar.

Of course, a consultation with the human resources specialists and the HR director is in order and also with other employees in the department where there is currently a vacancy. These meetings should help you get a better idea on the top requirements for the vacant position including the attitude, training, experience and education needed for the job. The qualifications that you will get from the consultations will in turn help you improve the job description that you will prepare for the classified ads.

The employment process should also include the possible candidates from within the company. These internal candidates from different departments in the company should be encouraged to apply. Establish an application process within the different departments.

Screening of the candidates, preparing a short list of applicants, preparing a detailed description of the job, preparing a draft of the employee contract, preparing and handing out the companys handbook of policies and procedures, onboarding of new hires and induction of employees are all part of the recruitment and hiring process. So prepare and work your way towards these components of the recruitment process.

Post classified ads online using online classified ads, popular news sites, your companys website and on social media. Consider posting the job ads on websites that are related to newspapers or news organizations. These kinds of sites reach thousands of people. But dont forget to use traditional media, too. And dont neglect the power of word of mouth. Use all means available to reach as many possible candidates as possible.

The associations within your industry can also help you generate word of mouth. Ask the association leaders if they can help you spread the word about the available position your company. And also ask if they can help post a job in the official website for the association.

The employment process does not end when a new employee is hired. Continue to build a resource of qualified candidates for the job and for the other jobs within the company. Keep a file of previous applicants. Set up an active file for previous applicants who are suitable for the position and might still be interested in the future. Constantly think of ways of finding people who are qualified, in terms of training and attitude, for the positions in your organization.

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Hannah Miles is a HR specialist with strong background in human resources solution. With regards to employment relations in Australia, we provide advice on insurance, training and other compliance services.

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