We are living in the cyber era when every document is sent with the click of a button. And, when it comes to your company, all business communication is done using the electronic mail. A lot of significant info, facts, figures and information is sent and received via mail. Such info has a great impact on business decisions and profits. Highly sensitive information received in your inbox should be tamper proof and protected. This is where the significance of the best email archiving solution comes into the picture.
Electronically stored corporate data play a critical role as far as litigation is concerned. This is known as e-search and discovery and is an integral part of an archival system. When your company is sued by someone, it becomes imperative to prove your innocence. According to studies, it has been proved companies facing litigation issues have dug up their archives and backup tapes to defend them in a court of law. Again, corporate houses are also required to produce the business records at any point of time by a court. This is the reason cloud based email archiving is an effective way to furnish all relevant records and information to prove your company’s innocence in the court.
An advanced and effective archival system not only helps in the easy management of files but also assists you to store crucial corporate documents including mails, word files, and PDFs. Most of what is done by your organization as part of day to day operations is saved in the archival system and remains safely stored. It protects everything from marketing strategies to competitor profiles. Again, when an employee leaves your organization, the best email archiving solution helps you track if an e-paper trail has been left behind.
When it comes to choosing the perfect system, there are plenty of options before you. Hosted, on-site, and SAAS, i.e., software-as-a-service are to name a few. As far as on-site archiving is concerned, it offers you a very advanced form of security. It will help you copy data or facts from every employee’s PC or laptop, and store that info safely into an archive. However, it requires you to pay for software and hardware storage and required to be managed by experienced and full-time personnel.
SAAS, on the other hand, is the best of all offering your company the advantage of a distinctive hosting solution. The greatest benefit of it is that encryption is done before confidential data leaves your company premises. This has an advantage because no external party can have access to the information contained in the mail if they are not related to your corporation, directly or indirectly.
When it comes to hosted archiving, it enables your enterprise to outsource the PC data recovery needs with the help of a third party location. By opting for it, your concern can save on expenses such as maintenance and infrastructure.
Whatever you select, ensure that the cloud based email archiving solution protects information and saves sensitive and confidential customer info from any kind of violation or breaches. Also ensure that email encryption facilities are available; else your organization will be at risk.
Do you have any other ideas or suggestions? Please feel free to leave a comment.
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Audrian Cambell has been a company head and he knows how best email archiving solution works to help you maintain your emails storage and makes your job fast and easier. Here he wants to share his knowledge about cloud based email archiving and how it helps you and your organization to access emails easily.
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