Systematic planning of an event may be called the passport to success of the plan. Planning an event is nothing but visualising how the event moves through different stages and becomes a success. Planning begins the moment an event is in the stage of inception itself but the fruit of success is the guiding force which keeps the people responsible for planning going on. A typical event planning involves: fixing date as well as keeping in mind alternate dates in the event of something unexpected, selection of a suitable site in terms of transportation, infrastructure, natural beauty, availability of resources, exploring for the best option within the budget, making arrangements for permissions from competent authorities, etc.
Event planning does not stop here only. It has to take care of other important areas also which are directly related to the audience and the host. Nobody can imagine that an event may be successful without having an attractive and relevant theme, good speakers, physical facilities like electricity, seating arrangements, portable toilets, parking, etc. A decoration which is a combination of beauty and brain might add to the charm of the event. Health also is an important issue so event planning will remain simply incomplete if health care professionals are not arranged to meet an emergency. Advertising and marketing are other important aspects of event planning.
Every second member in any corporate world is heard discussing the importance of teamwork. It is nothing but teamwork which makes an event successful without any setback. So, it is essential to build a team where every member considers himself/herself a responsible for the success or failure of the work. The main aim of team building is to bring out the best in a team. Team building is responsible for developing among its members a positive and constructive communication, leadership quality and ability to work in a team to solve a problem together and take collective responsibility for the work assigned. Team building requires certain fundamental dynamics, to ensure success.
These dynamics are: the team member, team relationships, team problem solving, team leadership and organizational environment. Team building serves various important purposes besides encouraging the team approach to working on a project rather than a group approach. Team building ensures flexibility in skills and ability, productive group work with the quality of individual mindset, safe and secured work in the event of organizational change, emphasis on collective goals and flexible and creative thinking and approach. If an organization needs to ensure 100% achievement of the goal the one and only way is to do pursue the work in a team.
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