Event planning is an important aspect of modern life and this is done by an event planner. Be it a wedding, a private celebration or the Christmas Party people prefer to go for an event planner and be rested in peace and enjoy the celebration. The job of an event planner is of great responsibility. An event planner needs to have real love and fascination for this work. The one and only aim of an event planner is to present the event in a stunning, imaginative, creative and innovative form. He/she must have will to take challenge even. An event planner is a person who is cut out for a work which demands passion for excellence and the drive to create a memorable experience. They are driven by an instinct to deliver the very best for a client.
The whole process right from planning to execution of the plan they strive for smooth and uninterrupted work. And at the same time they cannot afford to avoid the technical knowledge which can make an event and client management a great success. The knowledge of theory of event planning is absolutely incomplete without the technical and practical aspect of event. Event coordinator, also known as conference Planner, convention Planner, event assistant, meeting planner performs important work in our life. Be it an academic, sports, training, development there is need of events coordinator because he/she is the person who takes care of that particular event right from its inception to execution.
An event coordinator is responsible for: identifying the objectives of the event; ascertaining the facilities available and arranging for the more which are needed to do the work; coordinating with the people or professionals, sponsors who are related to the event in one way or the other; deciding the budget, reviewing the administrative part of the event, discussing the progress of the event, arranging different services such as: stay, transportation, accommodation, technical assistance in the form of providing equipment and sorting out problems, etc. In fact the list of responsibility does not stop here.
There are certain personal traits an event coordinator must possess. He/she should have excellent communication skills, organizational and time management skills, problem solving skills, good health to work for hours together if need arises, ability to negotiate agreements and sort out disputes, an amiable and adjustable nature so that he/she can work with all kinds of people. An events coordinator needs to be a minute observer also and last but not the least is the ability to work under pressure and take quick decision.
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Carla Rossouw is a professional conference organizer in South Africa who works as event planner & events coordinator for local & international companies as per their specific needs & requirements. For more information please visit: Event Management
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