Organizing a Christmas party can be a challenge, what with all the festivities happening around and the busy schedule of everybody. Before you get swamped with the holiday buzz, check out the following tips to help you get started on planning your Christmas party catering.
Set a budget.
The first thing to do is to allocate a budget for the whole event. Apart from being fairly expensive, it will be hard to organize an event without knowing how much budget to work on. The budget must cover the whole event – from chairs and tables, party decors, catering, gifts and prizes, etc. You can do a quick canvassing of current market prices and rates so you’ll have an idea how much to allot for the party.
Save the date.
Planning must be done at least weeks before the set date for the event. This can give you enough leeway to complete all the preparations and make adjustments if necessary. Many Christmas party caterers also usually charge differently for their services depending on the date when you’ll conduct the party. This can also help you avoid the holiday rush, particularly during this busy time of the year.
Give a headcount of guests.
Apart from the budget, Christmas party catering rates and services will also depend on the number of guests you’re expecting to attend. Many Christmas party caterers often ask for the headcount in advance so they can plan the menu better and give you a more accurate budget plan for the event.
Pick an ideal party place.
Your caterer needs to know where the party will be held so they can plan the setup more efficiently. Be sure to let them know the location early on and ask if there will be any catering restrictions depending on the location you chose. If you don’t have a place in mind yet, you can ask them for suggestions depending on the type of event and number of guests you’re having.
Determine the type of event.
Your type of affair will largely determine the type of Christmas catering menus ideal to have for your event. Decide if it will be a formal or a more open occasion. Start planning the menu once you’re decided on the kind of event you’re holding.
Start organizing other party needs aside from food.
When looking for a caterer, make sure to check their catering packages. Apart from the food service, you can also look for caterers that include party decorations and other party needs in their packages (e.g. party tables and chairs, tents, entertainment, as well as hosting services).
Ask for a quotation.
After determining what you need for your event, make it a point to ask for quotations from reputable and licensed Christmas party caterers. If you are looking for a new caterer, be sure to compare service rates and catering packages as you go along. Settle for the one that can give you most value for the budget you have in mind.
Verify caterer’s reputation.
Finding a good caterer can be tricky because of the numerous options available. Take time to verify the quality and reliability of their services so you only get the best value for your money. Check reviews and word-of-mouth testimonials from their past clients so you’ll have an idea how they work.
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