Are You Considering An Email Archival Service?

By: Audrian Cambell

In order to have a thorough understanding of the overall condition of email archival challenges, its significant to consider the volume and the rise of email traffic here. According to an interesting research done by the Radicati Group, the number of corporate email account is expected to rise from 3.1 Billion (2011 estimation) to 4.1 billion by the end of the year 2015. Yes, this clearly represents an average and overall annual growth rate of 7% (within another two years) of the corporate email accounts. Research typically points out that this mammoth rise is largely due to the rise of the mobile enabled devices, which has made the whole task of email sending and receiving lot faster, easier and smarter than ever before. The sheer growth of free email services such as Gmail and Yahoo mail is also playing its profound share in impacting the email volume. Radicati research also points out that not just the volume, but the overall geographical split (for instance 14% In North America, 49% in Asia and 22% in Europe) has presented a huge network issues for a number of companies. This is yet another reason why more and more businesses are looking to retain a centralized email archive offsite. Hosted mail archive software has thus become one of the most sought after aspects for small, large and mid-sized companies to mull over.

Compliance and regulation questions

To be honest, recent regulation and legal compliance law not only requires business to retain their business correspondence and digital communication data, but also mandates it to quickly recall the data whenever requested for any legal or public accountability reasons.

In the United Kingdom however, the Freedom of Information Act3 has had an enormous impact on Government departure and also on Public sector contracts being undertaken by the private sector organizations. That's right; Freedom of Information Act mandates Public body to handover business data (of historical date) whenever there is any reasonable request from the general public. Needless to say that business need to handover data within a stipulated time frame and failure to do so can leave the organization open to further legal prosecution.

In the United States, Sarbanes-Oxley and HIPAA have also placed such legal mandates on health-care, finance and on other general business sector. All these and much more thus have made effective email archival and fast recovery the ultimate need of the hour in avoiding embarrassing legal hassles and serious fines. With a hosted email archival service in place business can thus protect themselves from legal hazards.

As a matter of fact, effective email archiving is not only about capturing data, but also requires a cutting edge and full proof archiving process to take place. Well, it is of paramount importance to ensure that data is exposed to undue risk, or left to be deleted, tampered or mishandled accidentally or incidentally by the end users.

Data also reveals that 90 percent of most of the sent mail is spam. Although spam filters and anti-virus play their share in blocking the spam mails, however some still get through. Keeping a neat and tidy email archival service in place not only makes your business litigation ready but it also offers staggering filtration service while blocking the spam and viruses right on the track!

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Audrian Cambell has been a company head and he knows how mail archive software works to help you maintain your emails storage and makes your job fast and easier. In this article, he shares his knowledge about how email archival service helps in the efficient management of data.

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