4 Tips to Guarantee the Security of Purchase Order Online Software

By: Vikram Kuamr

Software breach is any person’s nightmare. In a 2013 study conducted by Kaspkersky its security products had dealt with over 5 million attacks on both mobile devices and computers and detected a staggering 3 billion attacks by malware on PCs.

Insecurities can come in different forms: malware, virus, and hacking, to name a few. No software is really foolproof with regard to breaches, but you can improve your security with these tips:

1. Establish accountability. While many companies these days are building defenses against attacks by outside hackers, the truth is, according to a Forrester study, over 70% of security breaches are inside jobs. A recent example is the AT&T data breach in April 2014 when three employees of their vendors accessed customer accounts and stole personal information like Social Security numbers.

Purchase order online software allows you to create unique IDs or login details for authorized users. Nevertheless, as a manager or a business owner, your control should begin as soon as you pick the person responsible for using the software.

The golden rule to delegation is to keep the number of people involved to a minimum so that accountability is more easily defined. For example, if you have only one person to run the purchase order software solutions then there is no question who is accountable.

2. Buy from legitimate vendors. Today you can come across many sellers of purchase order online software. However, when buying you should always proceed with caution to ensure you get the software from a legitimate vendor only.

A legitimate seller can provide you more than the product; it also offers an equally reliable customer support before, during, and after sales.

How do you know if it’s a licensed seller? Just contact the main developer. You see, it’s a common practice these days for large software teams to tap on wholesalers or retailers of a wide variety of e-commerce and online enterprise solutions since they normally already have a solid target market built and in place.

3. Always update purchase order software solutions. Another advantage to purchasing from a licensed vendor is access to regular updates for the software. Unlike outdated solutions where you have to buy the new program upgrades, most current providers automatically roll out updates on schedule and as-needed basis. Depending on the size of the update, it may take only a few minutes to complete. Updates may include patches or fixes that get rid of bugs and other security-related issues.

4. Be careful when you access purchase order online software via the cloud. The word “cloud” has become a buzzword in the world of IT, but it simply means the Internet.

Many purchase order software solutions are already sold in cloud format, which means you can now utilize them anytime and anywhere as long as you have an Internet connection. However, this also makes them more appealing to hackers.

It pays to be vigilant and careful. Try to avoid accessing the software through public wi-fi points such as a coffee shop and only utilize secure connections when you do. It’s better to do the majority of your work through a more secure home or office connection. Report any significant changes to software use to your vendor as soon as possible.

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Automate your purchasing process today and have more time leading, marketing, and building revenues and cash flows. Invest in a customizable and secure Purchase Orders Online software from Bellewether. When you invest in Purchase Order Software Solutions, you also invest in the company’s over 25 years’ experience in requisition and purchasing management.

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