3 Steps Toward a Better Accounting System

By: Michal Taylor

You've done it - your small business is up and running and you've never been so excited. You've finally made the leap and you're ready to add as much value to the marketplace as possible. But before you get too carried away, remember: balance is essential to your business and particularly important for the financial aspects of your business. There are many State and Federal requirements for recording business transactions, and a strong accounting system will provide a sturdy foundation to adhere to these guidelines. Here are three quick tips to help build your accounting system and ensure great balance.

1. Document Everything.

Document and record all business transactions. Organization is key when filing the receipts and documents. If you are unsure of the source of an expense, then having kept accurate records and documentation will allow you to quickly identify it. This will also provide backup if you are audited by the IRS. There are many different methods to file receipts but depending on the size of your business, it may be easiest to just buy a file folder, create relevant labels, and place receipts into their corresponding categories. When it comes time to record transactions on Excel or your accounting software, these records will speed up the process and guessing will be taken out of the equation. You will have solid evidence of every transaction, and it will help ensure accuracy in your financial records.

2. Invest in Accounting Software.

There are several different types of accounting software on the market. QuickBooks is the most popular, while NewViews also deserves a mention (NewViews specializes in non-profit organizations). The purpose of accounting software is to arrange your business transactions into various accounts designated according to transaction type and category. Instead of fumbling over spreadsheets and trying to create financial statements manually, you can automatically generate financial statements with accounting software.

Accounting software will make life easier then so donít be scared by it. It may sound difficult, but accounting software is actually very easy to use and can be a great asset to your business. There are plenty of tutorials to walk you through exactly how to use each of these programs, all you need is a very basic understanding of accounting and some willingness to learn. The investment will save you both time and money, and may even save you from hiring a bookkeeper.

3. Controllership Outsourcing

Some small businesses lack the time to sufficiently control their accounting, but also don't want to hire a full-time employee to handle it. If this is the case, controllership outsourcing may be the best option. Controllership outsourcing ensures that your finances are managed by a knowledgeable team when you can't afford to hire a full-time professional. This may be a good option if your business is just starting out. However, as your business grows and develops, you may want to take full control of the accounting. Therefore, it is important to ensure that your controllership outsource will assist you in transitioning the accounting function back to your business.

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If you can spend some more money, you can hire a good accounting firm in Toronto or anywhere else, to handle all the accounting and budgeting processes of your firm. This ensures efficiency in these processes. Visit this website to get more information.

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